The UCL Knowledge Lab respects your privacy and is committed to protecting your personal data.
Please read this Privacy Notice carefully - it describes why and how we collect and use personal data and provides information about your rights. It applies to personal data provided to us, both by individuals themselves or by third parties and supplements the following wider UCL privacy notice(s):
- General privacy notice when you visit UCL's website
We keep this Privacy Notice under regular review. It was last updated on 1st November 2020.
2. About us
The UCL Knowledge Lab is part of the UCL Institute of Education at University College London (UCL).
The Learning Designer was developed by a team led by Professor Diana Laurillard at the UCL Knowledge Lab.
UCL, a company incorporated by Royal Charter (number RC 000631), is the entity that determines how and why your personal data is processed. This means that UCL is the 'controller' of your personal data for the purposes of data protection law.
3. Personal data that we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We collect, use, and store your personal data in the following ways:
- Your name and contact details you provide on registration;
- How you use the Learning Designer website and where available, your IP address, operating system and browser type;
- Your use of the Learning Designer website through cookies in accordance with our Cookies Policy.
When your designs are stored on the server, the design files themselves do not contain any personal data other than unsolicited data the user may choose to provide inside the design, i.e. data we have not asked for, and could not use.
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- To register you as a client and to manage our relationship with you, e.g. to inform you of updates.
- To help you with your enquiry via the website enquiry email.
We may also use anonymised data, meaning data from which you cannot be identified, for the purposes of:
- Service evaluation;
- Education and research; or
- Fundraising and promotional purposes.
Anonymised data may also be used in published reports or journals and at conferences.
The Learning Designer website also manages the ownership of the designs you create.
- Ownership of designs
The designs you create using the Learning Designer are owned by you.
- Visibility of designs
When you create a design, the design is stored on our servers and can be accessed using an unlisted URL that contains a unique 64 characters code. It can be viewed by you when you are logged in (via "My Designs" in the "Personal space" section of the Browser screen) and any individuals you have shared the unique URL with.
If you choose to share your design with the Learning Designer community (comprised of all registered users) by placing it in the "Public" section of your "Personal space", the community will be able to find and view your public designs via the "Directory of designs" on the Browser screen. You always retain ownership of shared designs, but they are shared under the Creative Commons 4.0 (BY) license.
Who we share your personal data with
Your personal data will be collected and processed only by our staff and UCL (Access to your personal information is limited to staff who have a legitimate need to see it for the purpose of carrying out their job at UCL.).
6. Lawful basis for processing
Data Protection Legislation requires that we meet certain conditions before we are allowed to use your data in the manner described in this notice, including having a "lawful basis" for the processing. The basis for processing will be as follows:
- Public task. The processing of your personal data is necessary for the performance of a task carried out in the public interest, i.e. improvement of the software, and identification of ownership of designs made public.
7. International transfers
We do not transfer your personal data outside the European Economic Area (EEA).
8. Information security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
9. Data retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We will keep your personal data according to the Records Retention Schedule.
10. Your rights
Under certain circumstances, you may have the following rights under data protection legislation in relation to your personal data:
- Right to request access to your personal data;
- Right to request correction of your personal data;
- Right to request erasure of your personal data;
- Right to object to processing of your personal data;
- Right to request restriction of the processing your personal data; and
- Right to request the transfer of your personal data.
If you wish to exercise any of these rights, please contact the Data Protection Officer.
You can contact the Learning Designer team via the email address given on the website
You can contact UCL by telephoning +44 (0)20 7679 2000 or by writing to:
University College London,
Please note that UCL has appointed a Data Protection Officer. If you have any questions about this Privacy Notice,
including any requests to exercise your legal rights, please contact our Data Protection Officer using the details
set out below:
Data Protection & Freedom of Information Officer
If you wish to complain about our use of personal data, please send an email with the details of your complaint to the Data Protection Officer so that we can look into the issue and respond to you.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) (the UK data protection regulator). For further information on your rights and how to complain to the ICO, please refer to the ICO website.